Commercial Property Manager

San Francisco, CA

Position Summary:        

The Property Manager is responsible for the management of a portfolio of buildings.  The successful candidate will have a background in property operations and construction management.  The Property Manager must “think like an owner” and have the ability to lead the project team.

Essential Duties and Responsibilities: 

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Responsible for the day-to-day operations of the project including lease administration, maintenance and repair, janitorial, security, engineering and life-safety.
  • Prepare monthly management and financial reports.
  • Responsible for annual budget preparation and year-end reconciliations.
  • Review and approve all contracts, expenditures, and purchase orders related to the property.
  • Solicit bids from vendors for work performed in buildings and award contracts; maintain a working knowledge of all vendor contracts and ensure compliance with same.
  • Have sufficient knowledge of construction to coordinate and oversee all construction work to ensure that all alterations are performed in accordance with building standards, applicable lease provisions and local code requirements.
  • Responsible for establishing and maintaining a proactive tenant relations program.
  • Be familiar with tenant leases and particularly with clauses affecting the operation of the building.
  • Responsible for supporting the leasing and marketing program for project. Ensure positive relations with listing brokers and outside agents. Participate in lease negotiations as necessary and monitor development of lease documents.
  • Direct and monitor legal counsel's production of legal documents and other legal activities including litigation.
  • Sets operating policy consistent with the objectives of Ownership.
  • Responsible for hiring, training, motivating and managing building personnel.  Prepare and conduct performance evaluations.
  • Property Manager shall be thoroughly familiar with the accounting requirements of the properties and shall ensure that all reporting requirements are met on a timely and accurate basis.
  • Property Manager shall be thoroughly familiar with the management contract and all requirements contained therein.
  • Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
  • 4 – 5 years’ experience in property management of a commercial real estate is required. 
  • Must have very good oral and written communications skills.
  • Strong customer service skills required.


Responsible for the overall direction, coordination and evaluation of employees within designated area.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Undergraduate degree required. 


  • Strong proficiency in Microsoft Word, Excel and Outlook.
  • Competent in accounting systems.
  • Ability to use other software programs as required




  • Industry specific experience
  • Experience with business and management principles and practices
  • Knowledge of supervisory principles and practices
  • Knowledge of project management principles and practices


Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching.   It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment.  It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.

The employee is occasionally required to stand, walk and kneel.